Privacy Policy for persons with whom we maintain or are likely to maintain a commercial, scientific, sponsorship or partnership relationship This Privacy Policy describes all the data processing that we may carry out as part of the management of our commercial, scientific or sponsorship relationship with you. For complete information on the nature of the processing we carry out, and also on your rights and how to exercise them, please also consult the information contained in Volta Medical's General Data Protection Policy.
The categories of data that we may collect from persons with whom we have a commercial or scientific relationship are as follows:
Identification data: First and last name, position, concerned legal entity, professional contact information (email, address, land line and mobile telephone numbers), signature,Professional data: Department, entity, and address of the entity in which the person practices/works, professional identification number (also called "RPPS" number), professional background (résumé), contract(s) entered into with us (where applicable), information relating to participations in scientific events (podiums, speaking engagements, number of speaking engagements, information relating to events and participations such as place, date, interactions with other industry players when this information is publicly available). Commercial data: Dates of solicitations for prospects, place and date of contact, any email exchanges, data relating to an invoice, payment terms, and deadlines, bank identification number, information on services/products offered/sold, data relating to signing contracts, to delivery notes, to product maintenance and installation, attendance or non-attendance at our events, data relating to training courses completed (date and certificate of successful completion)Data relating to the use of our products: Authentication logs, connection data, procedure stop and start data, data relating to the equipment used (machine ID, center, operator, software version, mode, number of procedures performed, certain action data (booster mode and automatic tagging activation and deactivation data, manual or automatic tagging, data relating to parameter changes made), data relating to any incident reports or other information relating to the use of our products and services.Data relating to registration and participation in events (organized by us in particular) in which you are likely to participate;Data concerning your consent to the collection of personal data and exercise of your rightsData relating to meetings held by video conference : image and voice. Please note that we do not record these. In this context, the retention period of this data is limited to the time of the meeting. Should a recording be made, we will inform you in advance and provide you with the necessary information in accordance with regulations.With regard to any messages/emails you may send us : content and timestamp of these messages, any attachments to your messages and, where applicable, data enabling this content to be analyzed for cybersecurity purposes.With regard to any events in which you may participa te: data relating to registration and participation in interventions and events.With regard to verifications linked to the existence of antecedents that could constitute an obstacle to us entering into any contractual relationship: The categories of data collected are limited to the information required to assess the risk of corruption, or violations of sanctions or export control laws. They include identification data, professional data, business data, as well as the Background Data of corporate officers, major shareholders and any information relating to professional and business life.Background Data is information intended to determine whether there is an actual or suspected history of reputational or probity violations.We may also collect information automatically at our discretion during our relationship with you. For example, when you attend events we organize
As data controller, we may process your data for a number of objectives (also referred to as "purposes"): Purpose n°1: Data processing carried out for the purpose of making contact with individuals (prospects) who have confirmed their interest in our products or services (except when they object to direct marketing), for our marketing and promotional activities, and/or with prospects likely to take part in our research or trials activities or to provide us with services, specifically as counsels or consultants, or for the purpose of responding to and ensuring the proper management of any requests or e-mails you may send usPurpose n°2.: Data processing carried out for the purpose of event management and participation in external eventsPurpose n°3 : Data processing carried out to provide you with technical information on our products or services or relating to our research and trials activity (such as to invite you to participate in data collection projects and/or research and development projects carried out by Volta Medical, with the explicit understanding that Volta Medical does not promise to offer you any collaboration whatsoever), for sending communications, managing your consent history.- Purpose n°4: Data processing for the purposes of preparing and sending contractual proposals, including commercial proposals, sales/licensing materials, technical and commercial assistance, after-sales service/maintenance, contracting, invoicing, managing disputes, sub-contracting, procurement of goods and services.Purpose n°5: Management of products and services commercialized by Volta Medica, including verification and authentication of persons authorized for their use, tracking access, training and monitoring of access, performance analysis of our products, management of recommendations for use, compilation of usage statistics, user satisfaction metrics, management, remediation, and prevention of malfunctions and technical incidents, management of suggestions or feedback or complaints from customers and handling of litigation.Purpose n°6: Management of scientific publications produced in collaboration with Volta Medical, including participation in the compulsory “peer review” process.Purpose n°7: Management of sponsorship and/or partnership operations.
The legal basis for processing depends on the purpose of the intended processing. Please refer to the section corresponding to your situation. Purpose no. 1 : Depending on the sub-purpose envisaged, the legal basis for such processing is the legitimate interests of Volta Medical or the consent of data subjects. You may withdraw your consent at any time by exercising your rights as set out under the tab "What are your rights regarding the processing of your data and how can you exercise them?" Volta Medical's General Data Protection Policy. Purpose no. 2 : Data processing is based on Volta Medical’s legitimate interest in the proper management of the events in which it participates.Purpose no. 3: Processing is based on Volta Medical's legitimate interest in prospecting and in managing its commercial or scientific activities.Purpose no. 4: Depending on the sub-purpose of the processing, the legal basis for the processing will be the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract, or compliance with a legal obligation to which we are bound.Purpose no. 5: Depending on the sub-purpose of the processing, the legal basis for the processing will be performing a contract in force between us, or the implementation of pre-contractual measures taken at your request, or the compliance by Volta Medical with its legal and regulatory obligations. In terms of statistical use, the legal basis is our legitimate interest in the statistical monitoring of the use of our products.Purpose no. 6: The legal basis for the processing is the Volta-s legitimate interest in the proper management of the scientific publications in which it collaborates.Purpose no. 7: The legal basis for the processing is Volta's legitimate interest in securing the sponsorship and partnership operations it intends to set up.
The length of time your data is kept depends on the purpose for which it is processed. Please refer to the section corresponding to your situation. Purpose no. 1: The retention periods depend on the sub-purpose envisaged: Purpose no.2 : Data is securely archived for 5 years after the concerned event. Purpose no. 3: Unless you object, your data is retained for a period of 3 years beginning from the date of collection of your data.Purpose no. 4: Retention periods depend on the intended sub-purpose: Purpose no. 5: Retention periods depend on the intended sub-purpose: - when the legal basis is the contract: Data is retained for the duration of the contractual relationship, after which it is securely archived for 5 years;Purpose no.6: Retention periods depend on the sub-purpose envisaged: Purpose no.7: Data is kept in the active database for the time required to make a decision on the sponsorship or partnership operation, and is then archived in the intermediate database for a period of 5 years.
The recipients of the data include Volta Medical's authorized internal collaborators (and only when access to the data is strictly required for them to perform their duties) and, where applicable, the joint data processors, our authorized processors and service providers.
To the competent judicial or administrative authorities and their authorized personnel in the event of an investigation or control; To any agent(s), subcontractor(s) or consultant(s) authorized by Volta Medical to analyze or remedy any security incidents involving your data; To any agent(s), subcontractor(s) or consultant(s) authorized by Volta Medical for evidentiary purposes. The mandatory or non-mandatory nature of data collection depends on the intended purposes.Purpose no. 1 and Purpose no. 3: Data collection is not mandatory.Purpose no. 2: When you participate in an event for which we are likely to manage your attendance and/or interventions, the collection of your data is mandatory to manage and ensure your participation in the said event.Purpose no. 4 and Purpose no. 7 : For the majority of sub-purposes of processing, data collection is mandatory and is necessary for the proper performance of the contract or pre-contractual measures or the fulfillment of our legal obligations.Purpose no. 5: When the legal basis for collection is the performance of a contract, data collection is mandatory or Volta Medical's compliance with its legal or regulatory obligations. When the legal basis for data processing is Volta Medical's interests, data collection is not mandatory.Purpose no. 6: The collection and processing of data is mandatory in order to ensure the proper publication of scientific publications.
In the context of processing operations based on persons with whom we have a commercial or scientific relationship, we collect data directly from the data subjects. With regard to prospect data, data may be collected from publicly available data such as scientific journals and reviews, event programs, public presentations/conferences, and information available online, such as professional social media in particular. With regard to information available from publicly accessible sources, persons whose profiles have been consulted and who do not attract our interest will not be informed of this consultation because of the low impact of the processing on them. Conversely, where individuals in whom we take interest are concerned, we will only store data about you at Volta Medical once we have contacted you and notified you accordingly. You have the right to object to this processing at any time.
We may carry out data transfers to a country outside of the European Union in the framework of our operations. In this case, we will take all appropriate measures to ensure compliance with applicable regulations within the European Union. You may obtain a copy of these safeguards from our Data Protection Officer, whose contact details are specified in the “Contact Volta Medical’s General Data Protection Policy.
We may modify the content of this Policy at any time, following the evolution of our activities and/or in order to comply with our legal obligations. In the event of any amendments, these will be made and posted on the relevant pages of this Policy on our website. We recommend that you refer to these pages each time you visit our website. However, if the amendments to this Policy are substantial, we will draw your attention to this by publishing a disclaimer on our website.
